GIVE YOUR PROPERTY MANAGEMENT ENTERPRISE THE DIGITAL EDGE

Get ready for increased profitability and unlimited scalability with Tessi Docubase.

WORKFLOW AUTOMATION
Streamline the back office.

Tessi Docubase document management software is a records manager, virtual office assistant, and filing clerk rolled into one. Automate time-consuming, redundant processes, and focus on your core expertise instead.

REDUCED PAPERWORK
Digitize all document processes.
Capture, store, retrieve, share, manage, sign, and approve all the digital documents generated by your enterprise seamlessly. Be it physical forms, vendor documents, agreements, or invoices, everything gets managed in one centralized indexed repository.

IMPROVED SERVICE DELIVERY
The back-end of a pleasant experience.
Having information at your fingertips means improved customer service and redeemable goodwill from clients and partners alike. Clear out inexplicable delays with faster turnaround times, in addition to automated notifications, and alerts that ensure all stakeholders are informed, and always in the loop.

COST SAVINGS
Do more with less.
Reduce the man-hours by eliminating paper and taking your business into the digital world.. Improve your bottom line with the digital foundation of enterprise document management made possible by Tessi Docubase.

Expand with a dynamic document management suite at the heart of your property management operation.

Here’s how.

  • Never lose a document.
  • Manage leases, contracts, notices, & other property records.
  • Eliminate filing cabinets to regain office space & become more efficient.
  • Enable the controlled flow of documents across departments seamlessly.
  • Create an electronic filing system that is streamlined, secure, & easy to use.
  • Control access, manage compliance, and securely archive business documents.
  • Provide stakeholders instant access to all types of documents from a single source.
  • Extend the life of past IT investments by linking electronic document repositories to legacy information systems.
  • Built-in scanner functionality to capture physical documents seamlessly from any device

How does Tessi Docubase help property management firms?

The needs of property management have become increasingly advanced. Capabilities and demands have extended well beyond simply finding good tenants and collecting rent. Today’s property managers deal with a complex value chain that has many stakeholders that require a lot of “paperwork” to keep happy.

A DMS integrated with your property management system will ensure all that mentioned above and much more, such as

  • Having a central database that securely stores all documents.

Tessi Docubase ensures intelligently-indexed storage and archival of all kinds of documents. A document that enters the system can be easily retrieved with a few clicks. This means you never lose a document.

  • Keep track of contracts, leases, and other important documents.

Documents like contracts and leases move through systematic digital workflows, right from negotiations over a securely shared file to digital signatures. Changes in such documents are tracked proactively with clear versioning.

  • Automate repetitive workflows.

Avoid unexpected delays and human error by streamlining repetitive tasks with automated workflows. This frees up your resources to work on their core skills and impacts your bottom line at scale.

  • Enable collaboration and sharing of documents securely.

Collaborate on leases and contracts easily with secure sharing. Access controls, in addition, allow you to determine the rights and privileges of users on sensitive documents.

Automate administrative tasks with minimal paperwork

Limit the amount of time you spend on authoritative errands. Tessi Docubase does a lot of the heavy lifting for you. In addition to providing you with a secure digital filing system, it helps streamline document workflows by automating repetitive tasks and simplifying approval processes.

Negotiating the terms of a lease agreement is traditionally a process that involves the creation of multiple files that become redundant over the next iteration. With Tessi Docubase, agreements can be negotiated upon the same document with securely shared access controls and tracked changes. Every version of the document gets captured digitally. And when final, the agreement can be signed digitally too. Similarly, when a lease is about to expire, all stakeholders get notified to action renewal or closure. Tessi Docubase helps unburden your administrative departments with the ease of electronic document flows and efficiency of process automation.

Tessi Docubase helps meet the challenges of today’s property management organizations

It can feel like spinning a thousand plates and trying to keep one from falling when you run a property management business.

Today, the amount of documents needed to manage properties has increased to almost unmanageable levels. From managing leases to application forms, vendor invoices, and more, it’s virtually impossible to keep track of everything.

A document management system like Tessi Docubase helps in the following ways.

Lease and contract management
With efficient DMS-based property management, you’ll be able to track, store, and access leases and agreements in real-time. Wasted time searching for a specific version of an agreement, or the terms of the lease will be a thing of the past. This would lead to fewer disputes and faster resolutions. Which in turn leads to better customer relationships.

Smart back-office systems
A fundamental function of property management is to communicate with all types of stakeholders, and oftentimes that involves the use of other IT systems like CRM, Accounting, and others. With Tessi Docubase you can connect your document management system seamlessly with your existing back-office systems to have seamless access to historical documents where and when you need them.

Workflow Automation
A number of repetitive tasks in property management can be fully automated with seamless digital workflows. Important documents can be fast-tracked through chains of custody for digital signatures and approval.

Seamless front-end management
Smoothen out the wrinkles in dealing with tenants as well as clients with efficient workflows that reduce redundancies and improve turnaround times from closing to sign off. Make processes like negotiations over agreements clear and transparent with secure collaborations on documents with access privileges. Improve the quality of your service with timely alerts and notifications. All in all, a delightful, hassle-free experience.

Ready to Take the Next Step? 

This industry journey only scratches the surface of what we can do. Document management software can do incredible things for your property management enterprise, not just allowing you to cut out paper, but also giving you the opportunity to streamline your everyday processes so you save more time and money. Additional features like secure electronic forms, advanced OCR, eSignatures, mobile access, and automation tools, make this an all-in-one centerpiece for any business of any size, in any industry. And what’s more, we fine tune it exactly to your requirements..

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