Recent legislation and changes in information technology have brought about many changes with regard to information management in the Healthcare industry. The enactment of HIPAA and the regulations it imposes regarding Patient Privacy and Accountability, have caused Healthcare providers and services to assess their current records management practices and IT environments to ensure compliance with the HIPAA regulations are met.

While the major focus area a healthcare entity must address in meeting HIPAA compliancy requirements is to establish and maintain comprehensive administrative policies and procedures that comply with the above rules, the technology requirements address how internal and distributed systems should be configured to comply primarily with the Security rule. This includes but may not be limited to Firewalls, Virtual Private Networks (VPN), data encryption, the physical security of the system and data storage. The remaining technology requirements address the Privacy rule and access to health information with provisions for an audit trail of access and /or transactional activities.

Healthcare providers and services can leverage the Docubase Electronic Content Management (ECM) solution, to address managing and securing information in a standard and consistent manner, controlling business processes and information access at the user level through the use of unique user ID and passwords and logging access to documents by computer name and user ID.

Docubase ECM solutions enable Healthcare organizations to:

  • Capture and manage all patient information whether paper or electronic
  • Control and log access to patient information
  • Ensure standard and consistent information management practices with access for authorized personnel only
  • Control distribution functions like print, fax, and e-mail, at the user level

Typical applications using a Docubase ECM solution within the Healthcare sector include but are not limited to:

  • Patient Records
  • Claims Processing
  • Admissions
  • Purchasing
  • Security
  • Pharmacy and Inventory Control
  • Shipping and Receiving
  • Human Resources
  • Accounts Payable and Accounts Receivable

We encourage you to explore the benefits of using a Docubase ECM solution in your organization and contact us for a free demonstration and assessment with one of our representatives.