Business Office & Human Resources
Docubase Education Suite streamlines business operations. Processing invoices, tracking purchase orders, managing student account and activity information are simplified by electronically linking the documents to the corresponding files and transactions in your accounting software.
In today’s world, it is a challenge to hire and retain the best instructors, administrators and personnel. It is an even more daunting task when you’re facing a mountain of resumes, employment applications, payroll inquiries, benefits documentation and more. Docubase Education Suite ensures that all applicant and employee information is centralized and secure. Employment and benefits enrollment applications, benefit claim forms, personnel records and all associated personnel documents are captured and stored electronically, allowing you retrieve a resume or answer a payroll or benefit question without leaving our desk.
Supplier information is accessed directly from your desktop allowing you to answer payment inquiries in real time. Transaction turnaround is enhanced by eliminating the need to search for paper documents and time-consuming callbacks. Docubase Education Suite allows you to fax, print or e-mail supporting documents right form your desktop.
Regulatory requirements are increasing the need to ensure the integrity and security of your institute’s financial records. Docubase Education Suite provides a securely encrypted electronic repository eliminating lost, misplaced, mishandled or orphaned receipts once they are stored into the repository. The audit features track and record all document actions and transactions, delivering the means to provide accurate documentation for use as proof of meeting regulatory requirements and compliance initiatives.
Additionally, routine compliance audits of personnel expense records are handled quickly and efficiently. Once captured, missing or “orphaned” receipts are a thing of the past and no longer a problem in the day-to-day transactional business environment.
Docubase Education Suite provides the ability to capture and maintain all applicant information in a centralized and securely encrypted repository that is accessible by all authorized personnel throughout the campus. Documents, such as resumes, references and referral letters are presented to the hiring team quickly and easily. Annotation features allow for the addition of comments without changing the original document.
Payroll and Benefits Administration
Benefits management improvements result through point and click retrieval of employee paperwork like flex plan selections, claims, W-4 forms, 401(k) elections and insurance updates. Employee satisfaction is increased as a result of expeditious responses to inquiries and enhanced turnaround times when faced with life changing events.
Docubase Education Suite allows you to link into your payroll application and retrieve stored records like Forms 1099, W-4 and W-2, for instant reconciliation of issued paychecks against records in your payroll software. Use of the inherent workflow capabilities combined with your e-mail system helps expedite the review process by electronically routing key documents to managers.
Human Resource and benefits managers have ready access to retrieve images of signed documents, accident reports, employee handbooks, business policy manuals and other related materials as well as individual employee documents which are linked to your Human Resources software.
- Secure, encrypted and controlled storage
- Audit ready
- No lost expense records
- Enhanced transactional turnaround
- Improved operational efficiencies
- Streamlined hiring processes
- Rapid benefits resolutions
- Enhanced activation processes
- Instant Payroll reconciliation
- Improved employee relations