In today’s world, it is a challenge to hire and retain the best instructors, administrators and personnel. It is an even more daunting task when you’re facing a mountain of resumes, employment applications, payroll inquiries, benefits documentation and more. The DB-Education Suite ensures that all applicant and employee information is centralized and secure. Employment and benefits enrollment applications, benefit claim forms, personnel records and all associated personnel documents are captured and stored electronically, allowing you retrieve a resume or answer a payroll or benefit question without leaving our desk.
The DB-Education Suite provides the ability to capture and maintain all applicant information in a centralized and securely encrypted repository that is accessible by all authorized personnel throughout the campus. Documents, such as resumes, references and referral letters are presented to the hiring team quickly and easily. Annotation features allow for the addition of comments without changing the original document.
Payroll and Benefits Administration
Benefits management improvements result through point and click retrieval of employee paperwork like flex plan selections, claims, W-4 forms, 401(k) elections and insurance updates. Employee satisfaction is increased as a result of expeditious responses to inquiries and enhanced turnaround times when faced with life changing events.
The DB-Education Suite allows you to link into your payroll application and retrieve stored records like Forms 1099, W-4 and W-2, for instant reconciliation of issued paychecks against records in your payroll software. Use of the inherent workflow capabilities combined with your e-mail system helps expedite the review process by electronically routing key documents to managers.
Human Resource and benefits managers have ready access to retrieve images of signed documents, accident reports, employee handbooks, business policy manuals and other related materials as well as individual employee documents which are linked to your Human Resources software.
- Streamlined hiring processes
- Rapid benefits resolutions
- Enhanced activation processes
- Instant Payroll reconciliation
- Improved employee relations
Examples of State Regulations
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Texas – Retention Schedule for Records of Public School Districts